Privacy Policy

Java Dental Studio (“we”, “us”, “our”) is committed to safeguarding your privacy and ensuring that your personal information is handled responsibly and in accordance with applicable United States privacy laws.

This Privacy Policy explains how we collect, use, store, and disclose personal information when you interact with our website https://javadental.com/ or receive dental services from our practice. We adhere to the requirements of the Health Insurance Portability and Accountability Act (HIPAA) and the Texas Medical Privacy Act, which govern the management of Protected Health Information (PHI).

Collection of Personal Information

We collect information to provide high-quality dental care and a seamless website experience.

Personal Details: Name, contact details (phone, email, residential address), and date of birth.
Sensitive Health Information: Medical and dental history, clinical notes, X-rays, and treatment plans necessary for your care.
Technical Data: IP address, browser type, and browsing behavior collected through our website to improve user experience.

Storage and Security of Information

We take administrative, technical, and physical measures to safeguard your information:

HIPAA Compliance: We use encrypted servers and secure transmission protocols to protect your data.
Access Control: Only authorized personnel involved in your treatment or administration have access to your records.
Payment Security: We do not store full credit card details. All financial transactions are processed through secure, PCI-compliant third-party providers.

Use of Personal Information

We use your information primarily to:

Schedule, confirm, and manage your appointments.
Provide clinical dental care and personalized treatment.
Manage billing and process claims with dental insurance providers.
Comply with legal, professional, and regulatory obligations in the State of Texas.
Send administrative updates and, with your consent, newsletters or promotional materials (which you can opt-out of at any time).

Disclosure of Personal Information

We do not sell, rent, or trade your personal information. Disclosure is limited to:

Treatment: Sharing data with dental labs or specialists involved in your care.
Operations: Third-party service providers (IT support, billing services) who agree to our strict confidentiality standards.
Legal Requirements: Government authorities or law enforcement when required by U.S. federal or state law.
Insurance: Providing necessary PHI to your insurance carrier to facilitate payment.

Cookies and Online Tracking

Our website uses cookies to enhance user experience. We may use analytics services (like Google Analytics) to understand visitor behavior. You can disable cookies in your browser settings, though some website features may not function correctly as a result.

Your Rights (Access and Correction)

Under HIPAA, you have the right to:

Request a copy of your dental records.
Request an amendment to your records if you believe information is inaccurate.
Request an accounting of disclosures (who we shared your data with).

To exercise these rights, please contact us in writing.

Third-Party Websites

Our website may contain links to external sites. We are not responsible for the privacy practices of those third-party websites and encourage you to read their policies.

Changes to This Privacy Policy

We reserve the right to update this Privacy Policy at any time. Changes take effect immediately upon posting to our website. We recommend reviewing this page periodically.

Contact Us

If you have any questions or concerns regarding your privacy or this policy, please contact our HIPAA Privacy Officer:
Java Dental Studio Website: https://javadental.com/
Phone: +1 469-663-0214
Address: 2435 Sam Rayburn Hwy Suite #700, Melissa, TX 75454